Gmail
Settings (gear) → See all settings → General → Signature → Create new → paste → Save changes at the bottom. Then choose it for new emails and replies.
FREE TOOLGmail · Outlook · Apple Mail
Email signature generator
Give every email you send a clean, professional finish. Fill in your details, pick a style, and copy the signature into Gmail, Outlook, Apple Mail or Daakiaa. Free, and nothing you type leaves your browser.
Preview
Best regards,
Then paste it in your mail app's signature settings (steps below).
Step by step
How to add your signature
Outlook
Outlook on the web or the new Outlook: Settings → Accounts → Signatures → paste → Save. Classic Outlook for Windows: File → Options → Mail → Signatures.
Apple Mail
Mail → Settings → Signatures → + → paste, and untick “Always match my default message font” so your style stays.
Daakiaa
Settings → Signature in Daakiaa webmail → paste → Save. The signature is added to new messages and replies on every device.
Good practice
What makes a professional email signature
A signature is part of every email you send. Keep it clear and short.
Name, role, company
Who you are and where you work, in that order.
One way to call you
A single phone number people can reach you on. Add WhatsApp if customers use it.
A small logo, not a big banner
Big images make every email heavier and may be hidden by mail apps.
Your own domain
An address like riya@acmetraders.in looks more trustworthy than a free webmail address.
Same signature for the team
Matching signatures make a company look organised. Share this page with colleagues.
No quotes or long notices
Legal text and quotes push the actual message out of view on phones.
Need an address on your own domain? Daakiaa gives you 3 mailboxes free, with webmail, Outlook and phone apps.
Questions
Email signature generator: FAQ
How do I add the signature to Gmail?
Click Copy signature, open Gmail on a computer, go to Settings (the gear), See all settings, General, Signature, create a new signature and paste. Scroll down and click Save changes. Choose it as the default for new emails and replies.
How do I add the signature to Outlook?
Click Copy signature. In Outlook on the web or the new Outlook, open Settings, Accounts (or Mail), Signatures, create a new one and paste, then save and pick it as the default. In classic Outlook for Windows use File, Options, Mail, Signatures.
Can I use a logo or photo?
Yes. Paste the web address (https://) of an image that is already online, for example your logo on your website. Email signatures link to images rather than attaching them, so the image must stay at that address.
Will the signature look the same everywhere?
The generator uses simple tables and inline styles, the way mail apps expect, so the signature looks the same in Gmail, Outlook, Apple Mail, Daakiaa and on phones.
Is it free? Is my information sent anywhere?
It is free and needs no sign-up. Everything happens in your browser; what you type is not sent to us.
What should a professional email signature include?
Your name, role and company, one phone number, your website and, if you like, your logo. Keep it short: three or four lines read better than a busy signature, and avoid large images that make every email heavier.
Your business deserves a better inbox
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